Legal Technician I, ACS -Jobs in Alaska
Description
Application Period: 2009-04-23 through 2009-05-07 Position open to: All Applicants
Department: Court System Division: Appellate Courts
Location: Anchorage Region: Anchorage/Mat-Su
Salary: $2,925.00 Monthly Range: 12
Job Status: Full-Time Bargaining Unit: XJ
Job Description:
Are you interested in working in a dynamic, fast-paced, and detail-oriented environment?
Are you a motivated person with an interest in the justice system?
The Alaska Court System (ACS) is recruiting for a Legal Technician I to work in the office of the Clerk of the Appellate Courts. We provide a retirement plan, health insurance for employee and eligible dependents, 11 paid holidays, personal leave, Supplemental Benefits System (SBS) and the opportunity to participate in the Deferred Compensation Plan.
Under general direction, the selected applicant will perform the following duties:
Open new cases and notify appropriate parties of any deficiencies;
Work with trial courts, parties, and transcript office as necessary regarding records and transcripts;
Evaluate motions and assign to court as appropriate;
Compose memoranda, notices, and orders;
Calculate due dates and issue notices and orders;
Accurately enter data into the computerized case management system;
Maintain numerous filing systems and track multiple deadlines and requirements through use of the computerized case management system;
Properly follow court rules and office procedures.
The list of applicants generated from this recruitment may be used to fill any future vacancies in this job class in the Appellate Courts occurring within 60 days of the closing date.
For more information on the Alaska Court System and our mission, please visit:
http://www.state.ak.us/courts/
View Class Specifications for this job:
Minimum Qualifications:
Graduation from high school or completion of a General Education Development (GED) certificate AND one year of advanced clerical work experience equivalent to a Deputy Clerk II with the Alaska Court System.
Substitutions:
Successful completion of a two-year paralegal curriculum will substitute for the required advanced clerical work experience.
A bachelor’s degree from an accredited college will substitute for the required advanced clerical work experience.
Job Specific Information:
The following is a list of job specific questions for this position.
1. Will your references support that you are highly skilled in the use of word processing software such as Word Perfect or MS Word?
2. Do you have experience with data entry or other use of a database? Please explain in your cover letter.
3. Would any of your previous employers state that your attention to detail decreases as deadlines approach?
4. Will your references support that you have excellent organizational skills?
5. Will your employment references confirm that you have outstanding work habits regarding attendance, punctuality, and appropriate leave usage?
6. Do you have experience handling confidential and sensitive documents or information? Please explain in your cover letter.
7. Are you able to manage multiple tasks while working in a sometimes fast-paced environment?
8. Do you have experience dealing with the public, in person and over the telephone?
9. Are you able to work both independently and as part of a team?
10. Do you have a spouse or any close relative(s) employed by the Alaska Court System? (Spouse includes not only a husband or wife, but also any person with whom the applicant maintains a shared household and conjugal relations). If “yes,” indicate name(s), location(s), and job title(s) in the Applicant Cover Letter.
Special Notice for Recruitment:
BACKGROUND CHECK:
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer “no” to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.
SELECTION PROCEDURE:
Applicants will be required to meet the minimum qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered “not qualified,” you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 or by calling (907) 264-8242 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
COVER LETTER LOCATED IN JOB QUALIFICATION SUMMARY (JQS):
You are required to use the cover letter to write in detail your answers to the “Desired Qualification Questions.” The best way to accomplish this task is to answer each question independently and number each answer. In addition, use the cover letter to clearly explain how you meet the Minimum Qualifications. All applications will be screened to ensure that both minimum qualifications are met and that the answers to the Job Specific Information questions are answered adequately in the Applicant’s Cover Letter. If your answers are not supported you may not be qualified to advance to the interview and selection phase of the recruitment.
WORK HISTORY:
If using work experience not already documented in your Applicant Profile, provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles and Job Qualification Summaries will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION:
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education and Training section of the Applicant Profile. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts will be required at time of interview.
Additional Required Information:
APPLICANTS INVITED TO INTERVIEW MUST PROVIDE THE FOLLOWING AT THE TIME OF INTERVIEW:
1) A list of three professional references with current contact information;
2) If using education to meet minimum qualifications, you must provide copies of transcripts; AND
3) Copies of your last two performance evaluations OR two current letters of reference.
In addition, a brief writing exercise will be conducted.
Contact Person: Recruitment
Date required by:
E-Mail Address: Recruitment@courts.state.ak.us
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Fax Number: (907) 264-8262
Phone Number: (907) 264-8242
To Apply Online: 1. Assure Minimum Qualifications are met. Carefully read the Minimum Qualifications. If you can answer ‘yes’ to all of the Minimum Qualifications, or answer ‘yes’ to all parts of a minimum qualifications substitution group (if any such groups are listed), then you may continue on with this process and register. If you cannot, please DO NOT try to register or apply. Your Applicant Profile will NOT be sent to a hiring manager, and it will NOT be reviewed.
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2. If you are already registered,
login to edit your profile First-time applicants only:
Register with Workplace Alaska and complete an Applicant Profile
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3. Your Workplace Alaska session will time out after 30 minutes.
It is recommended that you prepare your cover letter in advance in Wordpad or similar text processor. When you are satisfied with it, copy it into memory and apply for the job (step #4).
When you get to part 2 of the application, at the “Applicant Letter” field, simply paste in the text that was saved in memory [Ctrl-V]. This technique will speed up your application submission, and reduce the chances of a time-out.
If you get timed out before submitting your application, the data you entered will be lost. Keep your total submission time to less than 30 minutes.
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4. Click here to login Once you are logged in, you may apply for the position by filling out a Job Qualifications Summary form. First-time applicants see step two.
Note: Registering captures data common to all openings with Workplace Alaska, so if you have already filled out an Applicant profile, you do not need to do it again. When you have registered, you will have a user name and password and be allowed to apply for a job with Workplace Alaska.
Your Applicant Profile and Job Qualification Summary must be RECEIVED (not postmarked) or SUBMITTED on-line by 5:00 p.m. on the closing date of recruitment. Submissions after this time are not accepted.
To Apply By Hard Copy:
The State of Alaska will also accept printed (hard) copies of the Applicant Profile and the Job Qualification Summary through the mail or facsimile (fax). For the fax number to use, or if you need the forms mailed or faxed to you, please contact us:
Alaska Court System Human Resources Contact Information:
Mailing Address:
Alaska Court System
Human Resources Department
820 W 4th Ave
Anchorage, Alaska 99501
Street Address:
Alaska Court System
Human Resources Department
820 W 4th Ave
Anchorage, Alaska
Submit Feedback
Courts Jobs Hot-line and Customer Service:
8:00 am to 4:30 pm Monday through Friday excluding State holidays
(907) 264-8255 (Employment Hotline )
(907) 264-8242 (Human Resources Department)
(907) 264-8262 (Fax)
(907)264-8262 (TDD)
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