Description

Sr. Project Admin (Sr. Safety Administrative Assistant)
Requisition #: 1922
Location: Alabama, Calvert
Employment Type: Specified Term Hourly
Description

Headquartered in Atlanta, MACTEC, Inc. is a leading consulting firm providing engineering, environmental and remedial construction services to public and private clients worldwide. Operating with 3,000 employees in over 80 US offices, MACTEC is currently ranked 33rd among Engineering News-Record’s top design firms. We are currently seeking a Bi-lingual (Spanish/English) Senior Admin to work on a construction steel mill project in Calvert, AL (50 minutes northeast of Mobile).

Bi-lingual (Spanish/English) Senior Administrative Assistant:

Key Responsibilities:

• Optimize CSM Safety Manager’s time by handling administrative details through the follow-up of business arrangements and correspondence, the transmittal of interoffice information, and the maintenance of control over office functions and tasks

• Enters information into proper letter, memorandum, and record format, ensuring accuracy of punctuation and grammar

• Opens and routes correspondence, prepares routine correspondence on own initiative, uses judgment to determine matters requiring prompt attention

• Owner of project files and records

• Communicates with all levels of personnel to collect and disseminate information pertaining to CSM Safety

• Assists in planning special projects, seminars, and events

• Arranges meetings and schedules appointments for CSM Safety Manager
• Conducts project administration duties, including spreadsheet maintenance, preparation of contract forms for approval, distribution of contract and subcontract documents, quality control for documents and reports, and production of reports

Basic/Required Qualifications:

• High School Diploma (minimum)

• 6+ years of related experience

• Strong oral and written communication skills

• Bi-lingual skills (Provide Spanish/English translation of documents)

• Experience with client relations

• Ability to operate office equipment

• Proficient in Microsoft Office (Word, Excel and Outlook) and other types of software programs

• Ability to analyze data for the preparation of studies and reports

• Knowledge of company policies, practices, organizational structure, and office procedures

• Typing speed of 50+ WPM

• Ability to create/maintain filing systems and procedures

• Drug screen, background check, and social security # verification

• Flexibility to work outside normal business hours (as required)

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