Executive Assistant
Description
JOB TITLE: Executive Assistant – Jackson MS
DATE: Applications accepted through: 6/18/2010 11:59 PM EST
About The Company
Headquartered in Cary, North Carolina, The Pantry, Inc. is the leading independently operated convenience store chain in the southeastern United States and one of the largest independently operated convenience store chains in the country. As of December 2, 2009, the Company operated 1,663 stores in eleven states under select banners, including Kangaroo Express(r), its primary operating banner. The Pantry’s stores offer a broad selection of merchandise, as well as gasoline and other ancillary services designed to appeal to the convenience needs of its customers.
Job Description
This position operates under minimal supervision and performs a variety of routine and occasionally complex administrative support services for a department. The Executive Assistant A maintains confidentiality of sensitive
documents and materials and serves as a liaison for communications with internal and external departments.
Scope/Key Responsibilities
Provides daily administrative support services:
a. Organizes work load to meet internal and external departmental deadlines.
b. Prioritizes, screens, routes and answers routine correspondence not requiring executive�s
attention to ensure timely and accurate responses; flags all critical information for supervisor�s attention.
c. Screens and directs employees and visitors; answers questions and furnishes information based on company policies and procedures to keep supervisor�s time free of minor detail type work. d. Takes, transcribes, composes, edits, and sends a variety of correspondence on behalf of
supervisor; monitors office supply levels and orders as needed; maintains conference room
schedules.
e. Maintains and updates departmental files, records and publications in accordance with
company policies and procedures; maintains confidential files and materials.
f. Communicates supervisor�s instructions or desires to various individuals, departments,
vendors, etc.
2. Maintains supervisor�s calendar; schedules appointments; coordinates meetings and travel itineraries; assists
with expense reports.
3. Researches, gathers, prepares, maintains, and circulates numerous weekly, monthly, and quarterly reports,
spreadsheets and presentations.
4. Serves as a liaison between internal and external departments, visitors, employees and the other companies.
5. Continues to build an in-depth knowledge of company and departments policies and procedures.
6. Performs other duties as assigned.
Required Experience
- Knowledge of Microsoft Windows operating system; Proficient with Microsoft Office applications, specifically Word, Excel, Outlook; PowerPoint; Hyperion experience a plus.
- Knowledge of administrative and clerical procedures including typing (40-45 wpm), dictation, filing, records management and data entry.
- Ability to read and listen, understand and communicate information and ideas in a clear and understandable manner, both orally and in writing.
- Ability to effectively analyze and evaluate information to make decisions, solve problems and achieve goals.
- Ability to process information including gathering, assessing, coding, organizing, auditing and verifying data.
- Physical Demands: Work requires frequent sitting, standing, walking and use of keyboard/computer. Work requires occasional bending, reaching and lifting/moving up to 35 pounds. Work is subject to tight deadlines and interruptions can be stressful.
Discipline
High School diploma or equivalent plus 2+ years work in fast paced corporate setting working with contacts or
related field or equivalent combination of education, training and experience.
Certifications
- Certificates & Licenses: none.
The Pantry, Inc. offers competitive compensation and benefits packages. It is the policy and practice of The Pantry, Inc. to provide equal employment opportunity to all qualified applicants without regard to race, color, religion, creed, gender, age, national origin, veteran status, disability, or any other criteria deemed unlawful under any applicable laws and to provide reasonable accommodations as required by law.
https://thepantry.i-tms.com/careers/jobDetail.asp?adID=269&facilityID=1748
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